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AEROTRACK

Corporate FTMS

Admin & Staff

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v2.2  ·  © 2026 Inflight Technology, LLC
AEROTRACKFlight Training
Add Admin User

User will be prompted to change on first login.

ℹ Instructors are managed in the Instructors section. Pilots are managed in the Pilots section.
Signed Agreements
Signing Event
Edit User
Instructor account. Name and role are managed in the Instructors area — edit there to change them. This panel only adjusts the sign-in method and password.

Microsoft SSO users must sign in with their Microsoft work account. Password login will be disabled for them.

Leave blank to keep the existing password.

Signage (optional)
Adds this user to the classroom signage birthday and Veterans Day rotation. A photo is required — the rotation only shows users with a photo on file.
📷 Click to add
User photo. Click the circle to upload.
Add Instructor
Personal Information
📷 Click to add
Instructor photo. Click circle to upload.
Only set this if the instructor's M365 email differs from their AeroTrack login email.
Pilot / Instructor Certificate
📄
Click to browse or drag & drop
PDF, JPG, PNG — max 10MB
Medical Certificate
🏥
Click to browse or drag & drop
PDF, JPG, PNG — max 10MB
Instructor Contract
ADMIN ONLY Not visible to instructors or staff
📋
Click to browse or drag & drop
PDF only — max 20MB
TSA Security Check
🔒
Click or drag TSA certificate
Photo ID
🪪
Click or drag Driver's License or Passport
Status
Add Course
Course Details
Click to add
Click to browse or drag & drop
JPG, PNG — max 5MB
Schedule
Pricing
Concurrent / Linked Courses
Add other courses that run alongside this one (e.g. Ground School scheduled at the same time). Students enrolled in this course can be automatically offered these.
Examiner (DPE)
Status
Add Loaner Car
Edit Car
New Car Reservation

This is just a default — you can still use either flow when actually signing.

Check Out Car

Pilot is expected to return with the same level.

Return Car
Sign Rental Waiver
Rental Waiver
Upload a scanned or photographed copy of the pilot's signed paper waiver. Image or PDF.
Add Classroom
Room Details
Equipment & Features
Status
Edit Classroom
Room Details
Equipment & Features
Status
Digital Signage
New Booking
Pilot
New Pilot Information
Full pilot record can be completed in the Pilots section after booking.
Course
🎥 Virtual course — a Microsoft Teams meeting will be created automatically on the assigned instructor's calendar once you save, and the join link will appear in the booking's drawer.
Assignment
Schedule
Pricing
Auto-filled from course — adjust if needed
Loaner Car (optional)

Pick a location and date range to see available cars.

Pilot Flight Experience *
Select a pilot first.
Bill To
⏳ Booking will be placed In Queue
The session will not be officially scheduled until the deposit payment is recorded. You can record payment from the booking record at any time.
AEROTRACK
Create Disclaimer Type
ⓘ Create the type now, then fill in the body text + assign triggers in the editor below.

Internal slug: (empty)

Add New Pilot
Personal Information
Pilot Photo
📷 Click to add
Click to browse or drag & drop
JPG, PNG — max 5MB
ID Document
Driver license or passport
🪪
Click to browse or drag & drop
PDF, JPG, PNG — max 10MB
Pilot Address
Billing Address
Pilot Certificate
📄
Click to browse or drag & drop
PDF, JPG, PNG — max 10MB
Medical Certificate
Recurrent Training
Set this when the pilot completes a recurrent. Marketing reminders fire 120 and 60 days before the next yearly anniversary.
Auto-calculated as last completed + 1 year.
🏥
Click to browse or drag & drop
PDF, JPG, PNG — max 10MB
Instructor Contract
ADMIN ONLY Not visible to instructors or staff
📋
Click to browse or drag & drop
PDF only — max 20MB
TSA Security Check
🔒
Click or drag TSA certificate / AFSP approval
Flight Experience (latest snapshot)
Save the pilot first to record flight experience.
Companies (who pays for this pilot's training)
Save the pilot first, then link companies here.
Link a Company
Status
Edit Booking
Booking Created
Pilot
Course
🎥 Virtual course — a Microsoft Teams meeting will be created automatically on the assigned instructor's calendar. If this booking already has a meeting and you change the course or instructor, the existing meeting is cancelled and a new one is created.
Assignment
Schedule
Pricing
Status
Pilot Flight Experience *
Loading…
Bill To
Letter of Subrogation *
This course requires a DPE / check ride. A current Letter of Subrogation from the pilot's insurer must be on file naming the DPE or school as additional insured before training can proceed.
Loaner Car (optional)

Current assignment shown; change the selection and save to reassign.

Danger Zone
Record Payment
Course Total
Paid
Balance Due
Quick Amount
Change Your Password
⚠ You must change your temporary password before continuing.

Minimum 8 characters.

Edit Course
Click to add
Click to browse or drag & drop
JPG, PNG — max 5MB
Schedule
Pricing
Examiner (DPE)
Status
Add Simulator
Photo & Documents
📷 Click to upload photo
📄 Click to upload PDF
Edit Simulator
Photo & Documents
📷 Click to upload photo
📄 Click to upload PDF
Schedule Maintenance
Simulator History
Document
Loading…
Review Document
LOS Details — confirm or correct the OCR-extracted values
✦ OCR Extracted Data — Select Fields to Save
Checked fields will be written to the pilot record when approved. Uncheck any you don't want to update.
Approving will store this document directly into the pilot's record. The previous file in that slot will be replaced.
Loading…
Submit Document for Review
Upload a document and our admin team will review it and store it in your record. You will see the status update here once reviewed.
No file selected
PDF, JPG, PNG, or HEIC · Max 10MB
Edit Document
No new file selected
Uploading a new file will replace the existing document for all users.
Upload Course Document
This document will be visible to all pilots with any active confirmed booking.
No file selected
Maximum 20MB. PDF files only.
FAA Airmen Lookup
Copy each value then paste into the FAA Airmen Inquiry form.
Last Name
Certificate Number
Log Simulator Session
Simulator Support Contacts
Precision Flight Controls · ext 435 1G Simulator Support · 800-751-1011 Redbird Support · 512-301-0718
Pilot Info
📎 Attach Photos / Videos
📷 🎬
Click to select or drag & drop
JPG, PNG, MP4, MOV — max 50MB each
Training Record
 · 
No file selected
PDF, JPG or PNG · Max 20MB
Pilot Evaluation
Pilot:
Pilot Training Record
Airman Information
Pilot Cert:
Type of I.D.:
Training Context
Medical Information & Instructor
Maneuvers / Procedures Grade S = Satisfactory   U = Unsatisfactory
FLIGHT REVIEW: §61.56
INSTRUMENT PROFICIENCY CHECK: §61.57(d)
Result of Check
Signatures
Student Signature (optional)
Instructor Signature *
🎓 Issue Certificate of Completion
This appears on the certificate as "FOR COMPLETION OF [text]". Keep it concise.
📓 What gets issued
Signed by Douglas S. Carmody, Director of Training. Includes a unique serial number and QR code linking to a public verification URL. Once issued, the certificate is permanent — revocation is supported but doesn't undo a printed copy.
New Message
Type to search for people…
↩ Reverse Payment
Payment to Reverse
⚠ This will reduce the amount paid on the booking and update the balance due accordingly.
Collect Payment
⏳ Pending Review — This payment will be held as pending until an admin or staff member reviews and posts it to the pilot's account.
Change Password
Setting a new password for .
⚠ The pilot will need to use this new password on their next login.
Create Invoice
Line Items
Record Payment
Booking Ledger
Pilot Account
✉ Compose Email
Footer: —
✉ Send Enrollment Invitation

Send the pilot a secure link to complete their own enrollment, upload documents, and set up their account.

Update Flight Experience

Each save creates a new snapshot tied to today's date. Previous entries are preserved for historical reference.

Hours Flown — Previous 12 Months
Career Totals
Current Type Ratings (add one at a time; press Enter)
Tip: use the aircraft type shorthand you prefer. Leave empty if the pilot holds no type ratings.
Notes (optional)
New Lead
Contact
At least one of phone or email is required.
Funnel
Follow-up
Notes
Add Company
Billing Contact
Training Authorizer (optional — e.g. Chief Pilot or Director of Ops)
Notes