AEROTRACK

Corporate FTMS

Email Address

Password

Admin & Staff

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v1.0 · © 2026 Inflight Technology, LLC

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AEROTRACKby Inflight Technology

Add Admin User

First Name

Last Name

Email Address

Role

Login Method

Temporary Password

User will be prompted to change on first login.

ℹ Instructors are managed in the Instructors section. Pilots are managed in the Pilots section.

Edit User

Full Name

Email Address

Role

Login Method

Microsoft SSO users must sign in with their Microsoft work account. Password login will be disabled for them.

Reset Password

Leave blank to keep the existing password.

Add Instructor

Personal Information

First Name

Last Name

Date of Birth

Email Address

Cell Phone

Pilot / Instructor Certificate

Certificate Types Held

CFI CFII MEI ATP CPL PPL

FAA Certificate Number

Certificate Expiry Date

Upload Certificate (PDF or Image)

📄

Click to browse or drag & drop

PDF, JPG, PNG — max 10MB

Medical Certificate

Medical Class

Medical Expiry Date

Upload Medical Certificate (PDF or Image)

🏥

Click to browse or drag & drop

PDF, JPG, PNG — max 10MB

Instructor Contract

ADMIN ONLY Not visible to instructors or staff

Upload Signed Contract (PDF)

📋

Click to browse or drag & drop

PDF only — max 20MB

TSA Security Check

TSA Check Status

TSA Cert / Reference #

TSA Clearance Date

TSA Expiry Date

TSA Certificate Upload

🔒

Click or drag TSA certificate

Photo ID

ID Type

ID Number

Issue Date

Expiry Date

Upload Photo ID (PDF or Image)

🪪

Click or drag Driver's License or Passport

Status

Instructor Status

Add Course

Course Details

Course Code

Course Type

Course Title

Description

Locations

Select all locations where this course will be offered

Also offer Online / Remote

Schedule

Number of Days

Pricing

Course Price ($)

Deposit Required ($)

Deposit Due (days after booking)

Concurrent / Linked Courses

Add other courses that run alongside this one (e.g. Ground School scheduled at the same time). Students enrolled in this course can be automatically offered these.

Status

Course Status

Add Classroom

Room Details

Room Name

Capacity (students)

Location

Equipment & Features

Projector Whiteboard TV Display A/V System Weather Display Student Tablets Flip Charts Computer Stations

Additional Equipment (comma-separated)

Status

Availability

New Booking

Pilot

Search Pilot

New Pilot Information

First Name

Last Name

Email

Phone

Full pilot record can be completed in the Pilots section after booking.

Course

Course

Assignment

Instructor

Classroom

Location

Scheduled Date

Pricing

Auto-filled from course — adjust if needed

Course Price ($)

Deposit Required ($)

Deposit Due (days after booking)

Notes

⏳ Booking will be placed In Queue

The session will not be officially scheduled until the deposit payment is recorded. You can record payment from the booking record at any time.

AEROTRACK

Add New Pilot

Personal Information

First Name

Last Name

Email Address

Cell Phone

Date of Birth

Pilot Photo

📷 Click to add

Pilot Photo

Click to browse or drag & drop

JPG, PNG — max 5MB

ID Document

Driver license or passport

Driver License Passport

🪪

Click to browse or drag & drop

PDF, JPG, PNG — max 10MB

Pilot Address

Street Address

City

State

ZIP Code

Country

Billing Address

Same as pilot address

Street Address

City

State

ZIP Code

Country

Pilot Certificate

Certificate Type

FAA Certificate Number

Upload Certificate (PDF or Image)

📄

Click to browse or drag & drop

PDF, JPG, PNG — max 10MB

Instructor Contract

ADMIN ONLY Not visible to instructors or staff

Upload Signed Contract (PDF)

📋

Click to browse or drag & drop

PDF only — max 20MB

TSA Security Check

TSA Check Status

TSA Cert / Alien Flight Student #

TSA Clearance Date

TSA Expiry Date

TSA Certificate Upload

🔒

Click or drag TSA certificate / AFSP approval

Status

Pilot Status

Send welcome email with login credentials

Pilot will receive their email address and temporary password

Edit Booking

Booking Created

Pilot

Pilot Name

Course

Course

Assignment

Instructor

Classroom

Location

Scheduled Date

Pricing

Course Price ($)

Deposit Required ($)

Status

Booking Status

Payment Status

Notes

Danger Zone

Record Payment

Course Total

Paid

Balance Due

Quick Amount

Amount ($)

Payment Method

Payment Date

Reference / Check # (optional)